Organize High-Pressure HR Tasks into
Streamlined, Auditable Cases
Centralize employee relations, leaves, and ADA accommodation dialogues. AI Solo HR replaces static Excel sheets with structured case timelines, secure document vaulting, and Google Calendar sync, giving solo HR leaders a professional AI command center.
Live System Available
Running on port 3001 with active Vertex logs & OAuth calendar sync.
Who Manages Compliance Auditing?
Different HR leaders and operators leverage AI Solo HR to protect and scale their workforce operations.
Solo HR Managers
Stay organized while handling hundreds of employees alone. Generate FMLA and ADA documents instantly without manual templates.
HR Directors
Oversee department workflows, audit compliance timelines, and establish solid proof of interactive ADA dialogue structures.
Compliance Officers
Track statutory timelines and verify data trails across all facilities, ensuring secure HIPAA compliance logs.
B2B Advisors & Consultants
Deploy ready-made case dashboards for client companies undergoing restructuring, ensuring uniform legal protection.
Eight HR Operations Pain Points We Resolve
A single manual tracking slip-up or forgotten email can result in costly compliance penalties or employee disputes.
Unmonitored Leave Windows
Manually tracking intermittent FMLA leaves via spreadsheets often leads to accidental overtime allowances and compliance lapses.
Missing Dialogue Records
Failing to log good-faith interactive dialogue steps with disabled employees leaves the company vulnerable to failure-to-accommodate claims.
Exposing HIPAA Details
Storing sensitive doctor letters and medical certifications in public cloud folders risks unauthorized access and massive regulatory fines.
Fragmented Documents
Keeping dispute emails, text messages, and meeting notes in different manager inboxes makes compiling a coherent timeline impossible.
Forgotten Re-evaluations
Missing periodic ADA review dates or return-to-work deadlines compromises standard compliance protocols and triggers grievances.
Lack of Access Controls
Allowing line managers unrestricted view access to private employee medical case histories violates fundamental privacy regulations.
Accidental Log Deletions
Lacking write-protected compliance logs allows administrators to delete edit histories, destroying crucial court-admissible proof.
Overlooked Certifications
Forgetting to request updated medical certifications upon renewal dates allows employees to continue leaves on expired documentation.
How It Works: Interactive Case Simulator
Select a case on the left to track how the command center compiles and drafts compliance timelines in real-time.
Timeline: Sarah Jenkins
FMLA Leave (Maternity) • CASE-1082
Case Created
Maternity FMLA case initialized by manager.
Medical Certificate Uploaded
Form WH-380-E uploaded to Cloudflare R2 secure vault.
AI Draft: FMLA Approval Notice
Gemini auto-drafted approval letter based on medical dates.
Google Calendar Event Synced
FMLA range and return-to-work review date pushed to calendar.
Case Control & Document Management Modules
Each dashboard panel integrates secure data sync and compliance controls directly inside your operational flow.
Timeline Case Tracker
Centralize employee leaves, accommodations, and disputes in a single dynamic board that organizes chronological logs and audit events.
Vertex AI Correspondence
Generate compliant, objective drafts for leave approvals, interactive dialogue invites, and accommodation plans in one click.
"Your request for FMLA is approved..."
✔ Verified Compliance Scan
Secure R2 Document Vault
Upload medical releases and certifications directly via secure presigned URLs to private, isolated Cloudflare R2 storage containers.
Google Calendar Sync
Automatically sync critical return-to-work dates, FMLA ranges, and accommodation re-evaluations directly to Outlook or Google calendars.
Co-Sign Memo
Route adjustments and return-to-work plans through collaborative approval loops where managers and HR sign off together.
Statutory Leave Calculator
Compute rolling FMLA balances instantly based on dynamic calendar calculations, preventing compliance oversights.
Secured Legal Hold Archive
Lock cases and lock files with write-once-read-many (WORM) storage configurations when active litigation or disputes arise.
Immutable Compliance Logs
Maintain chronological audit trails of all system accesses, uploads, and edit histories, ready to export for regulatory audits.
[04:19 PM] CASE-1082 Log locked.
Hash: sha256_b80676be...
The Case Lifespan & Timeline Audit Flow
Initiate Case Profile
HR creates the employee leave folder and assigns a compliance timeline tracking ledger.
Secure Document Upload
Managers request medical documentation which is uploaded via presigned URLs to secure R2 vaults.
AI-Assisted Drafting
Vertex AI analyzes document dates to generate compliant approval letters and sync critical reminders.
Active Calendar Sync
Approved leave dates and periodic accommodation reviews sync automatically to work calendars.
Dual-Role Collaborative HR Control Panel
See how operations managers coordinate leaves while HR directors control approvals in unified tenant databases.
Requesting intermittent FMLA for recurrent migraine treatment...
Presigned R2 Vault URL:
"migraine_diagnosis_doc.pdf (Active: Expires in 15m)"
Standard Compliance Guard Scenarios
Managing Intermittent FMLA Leaves
An employee files a request for intermittent medical leave for migraines. To protect the organization, AI Solo HR establishes a formal FMLA case timeline, secure R2 document vaults for diagnosis notes, and synchronizes periodic review intervals directly with the company's Outlook system to prevent compliance oversights.
ADA Accommodation Dialogue Records
An employee requests an ergonomic setup for a remote employee. AI Solo HR registers the accommodation request, schedules an interactive dialogue meeting via Google OAuth, and creates an immutable log that co-signs the collaborative accommodation plan, defending the company from compliance failure-to-accommodate claims.
Secure Data Architecture & HIPAA Isolation
We process employee files ephemerally over encrypted channels. We guarantee that zero employee medical documents or correspondence drafts processed by our engines are ever utilized for public model training.
Frequently Asked Questions
Is employee medical data secure under HIPAA regulations?
How does the rolling FMLA leave calculator work?
Can managers approve leaves without HR review?
Does the Google Calendar sync require full account access?
What type of cases does AI Solo HR support?
Is there a way to export case files for legal counsel?
Schedule an AI Solo HR Demo
Submit your inquiry to request a live screen-share walkthrough of the advisor case board and timeline.